Here's a tip for always having the papers you need when you need them, no matter how chaotic your day may become. Use your daily plan to organize your paperwork.

How to:

Set up a desktop filing system using time elements instead of subjects as your categorization.
- Start with an expanding file with at least 7 dividers or a daily desk sorter or a desk file with 8-10 folders
- Label the categories for each hour (or as needed for your typical schedule)


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Review your calendar for appointments or meetings for the day.
- Print the agendas for each meeting and file in the appointed hour
- Collect any paperwork you need to take to the meeting and file in the appointed hour


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Review and prioritize your to do list for the day
- Estimate how much time your first task will take and identify unscheduled time on your calendar. Mark your calendar to occupy that time with the assigned task
- Pull the paperwork that you will need to work on that task and file in the first unscheduled time in your file.
- Continue reviewing your to do list until you fill 75% of your available time for the day.

An hour before your workday ends, recycle or toss any papers that you do not need for
documentation and that have been acted on. Replace any papers to their original files that need to be kept for documentation or future reference.

By organizing your paperwork to align with your calendar and your to do list, even if an urgent issue arises just before a scheduled meeting, your paperwork will be ready for you in your daily file.

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